Make sure you know your financial assets, limitations and commitments
It is a good idea for your organization to be aware of its cost of normal operations; estimate cost increases that might arise from emergencies and be familiar with eligibility and other prerequisites for aid and reimbursements from Federal Emergency Management Agency (FEMA) and other agencies.
Some topics to explore include the following:
1. Copies of Financial Support Documentation to have ready
Insurance policies
The deed or lease for your facilities
Bank information, including all of your account numbers, including personnel contacts
Legal identification, such as your taxpayer ID number and evidence of exemption status
Memoranda of Understanding (MOUs)
2. Liquid Assets
How much cash do you keep in "petty cash?"
Do you have $15 - $20 in coins for pay phones?
3. Credit Cards / Lines of Credit
What credit cards does your agency own?
Where are they?
What are the limits of each?
Who can sign on each?
Do they have emergency credit extensions?
Do you have a line of credit immediately available?
